When it comes to resigning from a job, there are several things you need to consider. One of the most crucial aspects is writing a resignation letter. This letter informs your employer of your decision to leave and helps to ensure that the transition process is as smooth as possible. Writing a resignation letter may seem like a daunting task, but with the right resignation letter example, you can make it a breeze writing one yourself!
In this article, we will discuss some essential elements to include in a resignation letter and provide you with some examples that you can use for your specific situation. By following these guidelines, you can ensure a smooth and respectful transition out of your current role and leave on good terms with your employer.
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A resignation letter should be brief and to the point while also conveying your gratitude for the opportunity to work with the company. Here are some essential elements to include in your resignation letter:
Now that you know what to include in a resignation letter, it's time to choose the template that's right for you. Below are some resignation letter examples that you can customize based on your specific job situation.
When it's time to resign from a job, it's essential to do so with professionalism and grace. A resignation letter is a formal way to inform your employer of your decision to leave and to provide a clear timeline for your departure. This resignation letter example can be used for a variety of situations, whether you're leaving for a new job, retiring, or any other reason.
[Your Name]
[Your Address]
[City, State ZIP Code]
[Your Phone Number]
[Your Email Address]
[Employer's Name]
[Employer's Address]
[City, State ZIP Code]
Dear [Employer's Name],
Please accept this letter as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Thank you for the opportunity to work with [Company Name], and I am grateful for the experience and knowledge gained during my time here. I am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work.
Please let me know if there is anything else I can do to assist with the transition.
*Remember to write “two weeks’ notice” instead of “2 weeks’ notice” to use professional resignation letter formatting.
[Your Name]
[Your Address]
[City, State ZIP Code]
[Your Phone Number]
[Your Email Address]
[Employer's Name]
[Employer's Address]
[City, State ZIP Code]
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date], providing a two-week notice as per my employment agreement.
Thank you for the opportunity to work with [Company Name], and I am grateful for the experience and knowledge gained during my time here. I am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work.
Please let me know if there is anything else I can do to assist with the transition.
[Your Name]
[Your Address]
[City, State ZIP Code]
[Your Phone Number]
[Your Email Address]
[Employer's Name]
[Employer's Address]
[City, State ZIP Code]
Dear [Employer's Name],
I regret to inform you that I am resigning from my position as [Job Title] at [Company Name], effective immediately.
I understand that this sudden resignation may cause some inconvenience, and I apologize for any disruption this may cause to the team. However, due to unforeseen circumstances, I must step down from my position immediately.
Please let me know if there is anything I can do to help with the transition during my remaining time here. I am willing to assist in any way possible.
Making the decision to resign from a job can be a difficult one, especially when it is due to personal reasons. This type of resignation can often leave the employer and colleagues questioning what went wrong or what could have been done differently. However, sometimes personal circumstances change, and it becomes necessary to put personal needs first.
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I regret to inform you that I am resigning due to personal reasons. While it was a difficult decision to make, it is the best course of action for me at this time. I am grateful for the opportunity to work with [Company Name] and appreciate the experience and knowledge gained during my time here.
Now I am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.
Relocating to a new city or state is an exciting opportunity, but it can also be a challenging time. One of the most significant steps in the process is resigning from your current job. To make the process smoother, it's important to provide your employer with a clear and concise resignation letter. This resignation letter example is designed specifically for those who are leaving their job due to relocation.
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date], providing two weeks' notice as required by my employment contract.
After much consideration, I have decided to relocate to [City, State] to be closer to my family. This decision was not easy, but I have come to realize that it is the best course of action for me and my family. Unfortunately, this means that I must leave my position at [Company Name].
I am incredibly grateful for the opportunities that [Company Name] has provided me during my time here. Now I have learned a great deal, and I have enjoyed working with my colleagues. I will miss my role here, but I am excited about this new chapter in my life.
Now I want to ensure a smooth transition for my colleagues and my replacement. I will do everything in my power to complete all outstanding projects before my last day of work. Additionally, I am more than happy to help with the training of my replacement or any other tasks that will help to make this transition easier.
Thank you for your understanding and support in this matter. It has been a pleasure working with you and the team, and I wish everyone at [Company Name] all the best for the future.
Leaving a job for a better opportunity is an exciting time, but it's important to resign in a professional and respectful manner. A resignation letter is a formal way to inform your employer of your decision to leave and to provide a clear timeline for your departure. This resignation letter example is designed for those who are resigning due to a better opportunity, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.
Dear [Employer's Name],
Please accept this letter as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I am resigning because I have accepted a new job opportunity that aligns better with my long-term career goals. I am grateful for the opportunity to work with [Company Name] and appreciate the experience and knowledge gained during my time here.
Now am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.
As we grow in our careers, it's natural to seek out new challenges and opportunities for growth. If you're resigning from your job due to career growth, it's important to communicate your decision in a professional and respectful manner. This resignation letter template is designed for those who are resigning due to career growth, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I am resigning because I have received a new job offer that offers greater opportunities for career growth and advancement. While it was a difficult decision to make, it is the best course of action for me at this time.
I appreciate all the opportunities [Company name] has provided me for these past years. Now I believe that the skills I have acquired will be of great value to me in the future.
I am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.
Sometimes, despite our best efforts, we find ourselves in a job that doesn't align with our values or personal goals. If you're resigning from your job due to job dissatisfaction or an unfit company culture, it's essential to communicate your decision in a professional and respectful manner. This resignation letter template is designed for those who are resigning due to job dissatisfaction or unfit company culture, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I am resigning due to job dissatisfaction and/or an unfit company culture. After careful consideration and reflection, I have come to the conclusion that it is best for me to move on and find a work environment that better aligns with my personal values and career goals.
I appreciate the opportunity to work with [Company Name], and I am grateful for the experience and knowledge I have gained during my time here. However, I believe that it is in my best interest to seek employment elsewhere.
Now I am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.
Sometimes, health issues arise that make it difficult or impossible to continue working in your current job. In these cases, it's important to communicate your decision to resign in a professional and respectful manner. This resignation letter template is designed for those who are resigning due to health reasons, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date], providing two weeks' notice as required by my employment contract.
This decision has not been an easy one, but due to my health, I have decided that it is in my best interest to step down from my current role. [Explain your reasons in a respectful and professional manner, without going into too much detail about your health condition.]
I am grateful for the opportunities that [Company Name] has provided me during my time here, and I will always remember the skills and experiences that I have gained. I am committed to ensuring a smooth transition and will work to complete any outstanding projects before my departure.
Please let me know if there is anything specific that I can do to make the transition easier for my colleagues or my replacement. I am also happy to assist with the training of my replacement or provide any other support that may be required during this time.
Thank you for your understanding and support in this matter. I am proud to have been a part of the [Company Name] team and wish you all the best for the future.
Family is one of the most important aspects of life, and sometimes, circumstances arise that require us to prioritize our family above all else. If you're resigning from your job due to family reasons, it's essential to communicate your decision in a professional and respectful manner. This resignation letter template is designed specifically for those who are resigning due to family reasons. It provides a clear and concise statement of your decision to leave while expressing gratitude for your time with the company.
[Your Name]
[Your Address]
[City, State ZIP Code]
[Your Email Address]
[Today’s Date]
[Employer’s Name]
[Company Name]
[Address]
[City, State ZIP Code]
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date], providing two weeks' notice as required by my employment contract.
This decision has not been an easy one, but after much consideration, I have decided that it is in the best interest of my family for me to step down from my current role. [Explain your reasons in a respectful and professional manner, without going into too much detail about your personal life.]
I am grateful for the opportunities that [Company Name] has provided me during my time here, and I will always remember the skills and experiences that I have gained. I am committed to ensuring a smooth transition and will work to complete any outstanding projects before my departure.
Please let me know if there is anything specific that I can do to make the transition easier for my colleagues or my replacement. I am also happy to assist with the training of my replacement or provide any other support that may be required during this time.
Thank you for your understanding and support in this matter. I am proud to have been a part of the [Company Name] team and wish you all the best for the future.
Retirement is a significant milestone in one's life. Resigning from a long-term job is thus a crucial part of this process.
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I am retiring from my position after [Number of Years] years of service with [Company Name]. It is time for me to move on to the next chapter of my life, and I am looking forward to the opportunities and challenges that retirement will bring.
I am grateful for the opportunities I have had while working at [Company Name], and I appreciate the experience and knowledge gained during my time here. Now I want to thank you and the entire team for the support and guidance provided throughout my career.
I will commit to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.
In today's rapidly evolving job market, remote work is becoming increasingly popular as employers embrace the benefits of a flexible workforce. For many professionals, the opportunity to work from home is a major draw. Working from home does offer better work-life balance, enhances productivity, and the ability to work from anywhere in the world. In this resignation letter example, we provide an example of how to resign from a position due to an exciting remote work opportunity. This letter is suitable for individuals who have been offered a remote position with another company and wish to leave their current employer to pursue this new opportunity.
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date], providing two weeks' notice as required by my employment contract.
I have recently received an exciting opportunity to work remotely for another company, and after careful consideration, I have decided to accept this position. This decision was not an easy one to make, but I believe that it is in the best interest of my career growth and personal life. The prospect of working from home has long been a goal of mine, and I am excited to take advantage of this opportunity to work in a more flexible and autonomous environment.
I want to express my gratitude for the opportunities that [Company Name] has given me during my time here. I have learned a lot and developed new skills that will be invaluable in my future endeavors. Now I am committed to ensuring a smooth transition and will work to complete any outstanding projects before my departure.
Please let me know if there is anything specific that I can do to make the transition easier for my colleagues or my replacement. I am also happy to assist with the training of my replacement or provide any other support that may be required during this time.
Thank you for your understanding and support in this matter. I am proud to have been a part of the [Company Name] team and wish you all the best for the future.
Sometimes, resigning from a job is not a choice, but rather an unavoidable reality. Involuntary resignation can occur when an employee is asked to leave their position due to various reasons such as redundancy, restructuring, or company downsizing. Writing a resignation letter due to involuntary circumstances can be a challenging and emotional experience. In this resignation letter example, we provide an example of how to write an involuntary resignation letter in a professional and respectful manner. This letter is suitable for individuals who have been asked to leave their position and want to resign gracefully while preserving their professional reputation.
Dear [Manager’s Name],
I began employment with XYZ 3 years ago and have enjoyed everything I’ve learned with this company. Unfortunately, recent events have caused the need for our separation. It was discovered on July 6th, 2017 that $1,000 was missing from the vault.
I participated in an active investigation of the situation and contributed any information I had with total transparency, as I have nothing to hide from my employer. When I was informed by upper management that my passcode was the last to be used and, unfortunately, they have determined this information to be cause for termination. I am not aware of who else would have access to my passcode. The information is kept in a private file. Therefore, I cannot point blame at any other employee with total certainty. I remember securely locking the vault door in place and I can only speak for the facts of which I am aware. At 2 pm, my assistant manager and I conducted a midday audit of the vault’s contents and it was in full balance. At 4 pm, we began our end of day audit and discovered by 4:30 pm that $1,000 was missing. I did not remove $1,000 from the vault between 2 and 4 pm. After the midday audit, my assistant manager was present as I securely closed the vault door.
I respect my employer for their diligence in their investigation. I have supported them throughout the entire process. Unfortunately, without a clear explanation for the missing funds, they have been required to decide based on circumstantial evidence. I have led this company in loss prevention and compliance for the last 2 years. As a manager, I understand it is ultimately my responsibility to ensure the employees I hire behave with total honesty and that operations are executed accurately and consistently. To the best of my abilities, I have done all of this and more. While I do not agree with the decision to terminate my employment, I do accept it as a requirement of my position of leadership. In the future, I will take the knowledge I learned from this experience and ensure that better steps are taken to prevent any loss occurring.
Thank you for the opportunity to work with this institution for the last 3 years. If you require any additional information, please do not hesitate to contact me.”
Yours,
Casey M. Employee
Title
Phone Number
Email
Resigning from a job can be a difficult and emotional experience, but it's important to approach the process with professionalism and grace. One of the most critical steps in the resignation process is writing a resignation letter that clearly communicates your intentions and feelings while also remaining respectful and professional. In this article, we've provided several resignation letter templates for different scenarios, from leaving for a new job to retirement, to help guide you through the process.
Negative comments about the company or colleagues: Even if you are leaving your job because of issues with the company or colleagues, it is important to keep your resignation letter professional and positive. Avoid including any negative comments or criticisms that could damage your professional reputation.
Personal or confidential information: Your resignation letter should focus on your intention to leave the company and the timeline for your departure. Avoid including any personal or confidential information that is not relevant to your resignation.
Demands or ultimatums: Your resignation letter should be a professional and polite communication. Avoid making any demands or ultimatums that can be perceived as unprofessional or confrontational.
Emotions or venting: While it is understandable that resigning from a job can be an emotional experience, it is important to keep your resignation letter calm and professional. Avoid including any emotional outbursts or venting in your letter.
Resignation – [Your Name]
Notice of Resignation – [Your Name]
Resignation Announcement – [Your Name]
[Date of Resignation] Resignation – [Your Name]
[Your Name] – Resignation Effective [Date of Resignation]
When submitting a letter of resignation, it's important to schedule a meeting with your manager to discuss your decision. After the meeting, provide a written letter of resignation that confirms your decision to leave and includes your last day of work. The letter should be professional and positive, and should express your gratitude for the opportunities you had while working there. Finally, make sure to follow any company procedures for submitting your resignation, and offer to assist with the transition period before your departure.
